Critical Records Management Solutions for Governments
Confidently tackle your diverse critical records requirements using a comprehensive, proven approach trusted by over 3,000 government organizations and their leaders to manage, protect, and ensure access.
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Records Management Challenges Facing Government Leaders
Preserving, digitizing, and providing transparent access to public records is an essential responsibility for elected and appointed government leaders. But taking on the role of guardian and champion of records is increasingly difficult.
Today’s world is undeniably digital. And many guardians struggle to keep up with legal mandates and constituent expectations for 24/7/365 secure records access. There are challenges across multiple fronts: aging documents, increasing natural disasters and destructive events, limited storage, outdated technology, and siloed records solutions.
Government officials need a comprehensive plan to safeguard their records, ensure business continuity, and provide public access to meet their legal and moral obligations.
Critical Records Management Solutions
Kofile empowers government leaders to confidently navigate the complexities of records management with a proven, comprehensive approach and tailored solutions that address every craft and stage of the document lifecycle. We treat every record like our own and equip leaders to be guardians and champions of history, fulfill their oath of office, and modernize government services for constituents.
Preservation Solutions
Preparation & Stabilization
Restoration & Repair
Protection & Storage
Protect history and build community pride with Kofile’s proven records preservation processes, highly skilled artisans, and the right mix of old and new-world techniques.
Digitization Solutions
Digital Capture
Image Enhancement
Accuracy Verification
Confidently bring public records online using cutting-edge scanning technology, image enhancement capabilities, and comprehensive quality control to produce premium digital images.
Access Solutions
File Conversion & Format
Indexing & Archiving
24/7 Online Access
Provide transparent public access to critical records that better serve constituents and staff with rapid search, retrieval, and controlled digital access.
Creating Better, More Efficient Ways to Serve Constituents and Staff
Cindy Stuart had the unique experience of coming into office during the COVID-19 pandemic. That challenge inspired her to partner with Kofile for one of her first initiatives: improving online resources that are accessible anywhere.
- Ms. Stuart digitized, indexed, and brought microfilm records online to provide greater public access
- Kofile’s high-quality digital images are more precise and readable than older images
- Providing online access reduced wait times for records from hours to minutes
GUARDIAN STORIES
“Kofile’s product is outstanding. We’ve taken Kofile’s images and compared them to some of the digitization projects done previously, and they are remarkably improved. I have some staff members who’ve been here for 15-20 years, and they’ve been through the digitization process numerous times, and they comment that Kofile’s images are a significant improvement over what we’ve had in the past.”
Cindy Stuart
Hillsborough County, FL, Clerk of Court and Comptroller
The Critical Records Management guide that every public official needs
Learn how U.S. government organizations and their officials are adopting a Critical Records Management strategy to modernize their approach to managing, safeguarding, and providing access to public records.
Featured Content
Video
Bexar County, TX Modernizes Government Services through Public Records
County Clerk Lucy Adame-Clark shares how she and her team use records preservation, mobile services, and digital access to make government work for her community.
Case Study
Bucks County, PA, Provides Public Transparency Through Access to Historical Records
Dan McPhillips, Registrar of Deeds, shares his county’s digitization journey and why quality imaging for records matters.
Article
How Natick’s Town Clerk Showcases the Value of Restored and Digitized Historical Records
Discover how the town of Natick, MA, meets Its mandate to keep paper records – including the Declaration of Independence – while digitizing historical, birth, and marriage records dating back hundreds of years.