About Kofile
Kofile helps government officials preserve the past, modernize operations, and prepare for what’s next. Whether it’s disaster readiness, transparent governance, or digitized continuity, we turn static archives into dynamic records and data— enabling faster service and deeper trust.
Mission & Purpose
At Kofile, we believe every public record tells a story worth protecting.
We exist to safeguard civic memory – highlighting communities’ shared history and bringing them closer together.
Working alongside government officials, we fortify public trust – ensuring records and data are protected and accessible. We empower civic heroes with living intelligence to help them serve their communities more efficiently and meaningfully.
Leadership Team
Kofile is led by seasoned executives whose collective experience and shared commitment to public service continue to drive innovation, scale, and industry leadership.
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Raymond Aschenbach
Chief Executive Officer
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Sharon Adams
Chief Financial Officer
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Steven Coleman
Chief Technology Officer
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Helene Fox
Chief Product Officer
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René Grajales
Chief Market & Strategy Officer
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Chris Marotti
Chief Transformation Officer
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Sharon Slonaker
Chief Human Resources Officer
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Dick Surdykowski Jr.
Chief Revenue Officer
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Lucas Sutterer
Chief Operating Officer
Key Differentiators
Kofile’s differentiators are built on decades of exclusive focus on government records and a deep understanding of the operational, legal, and compliance demands public agencies face. By combining human expertise, advanced technology, and disciplined execution, Kofile delivers preservation and modernization solutions that are accurate, secure, and scalable. Every engagement is designed to protect civic assets, improve access, and support long-term stewardship with confidence.
Deep expertise in government work
Kofile works exclusively with government agencies, delivering decades of experience preserving and modernizing permanent public records. We understand government mandates, compliance requirements, and the operational realities that shape public service.
Human expertise in every step
Kofile’s work is guided by trained preservationists, archivists, and compliance experts who apply judgment at every stage. Human oversight ensures accuracy, authenticity, and trust—even as AI and automation enhance efficiency.
Preservation & digitization exellence
Kofile combines traditional preservation craftsmanship with modern imaging and archival science to deliver consistent results at scale. Our teams and patented innovations support fragile, large-format, and high-volume collections with precision.
Modern access technology
Through Kleio℠, Kofile’s AI-enhanced document intelligence platform, agencies connect preserved records with secure, intelligent access. Built on AWS, Kleio℠ integrates with existing systems and supports seamless migration from legacy formats.
End-to-End project execution
Kofile delivers predictable project execution through transparent scopes, timelines, and pricing. Rigorous chain-of-custody controls and QA/QC ensure accuracy from intake through delivery.
Security & compliance built in
Kofile’s facilities and systems are purpose-built for government security and compliance. From physical handling to digital delivery, security and continuity are embedded at every layer.
Partnership-driven modernization
Kofile works alongside government officials to modernize records with confidence. Our collaborative approach supports long-term resilience, continuity, and community-focused outcomes.
Our Story
Kofile’s history blends more than a century of preservation craftsmanship with modern cloud and AI innovation. What began in 1878 with archival binding has evolved into the nation’s leading partner for government record preservation, digitization, and digital access. Over the decades, we have united the industry’s most skilled preservationists, technologists, and imaging experts into one mission-driven team focused on protecting public records and modernizing how agencies serve their communities.
Today, with Kleio℠, we are building a new era of document intelligence and civic engagement—one where governments can manage, preserve, and deliver critical information with unmatched security, clarity, and confidence.
Kofile launches Kleio℠, an AI-enhanced document intelligence & engagement platform that transforms how agencies and its constituents access, search, and manage land, court, case, and vital records. Kleio℠ marks the beginning of a next-generation document intelligence and civic engagement ecosystem designed to enhance transparency, automate insight, and improve public service.
Kofile enters a new era of modernization and precision execution under CEO Ray Aschenbach, with renewed focus on innovation, stability, and long-term client partnership.
Audax Private Equity acquires Kofile in 2020, fueling growth and enabling acquisitions such as Data Preservation Services, SeamlessDocs, and EPM Lab Services (2022). Microfilm processing and inspection become fully in-house.
Through strategic acquisitions—including Safeguard Imaging and PFA, Inc.—Kofile expands nationally and launches new cloud-based access solutions. In 2016, the company deploys the first cloud-architected official records system in the United States, followed by multi-state cloud recording adoption in 2019.
Kofile was founded in 2009, uniting the industry’s most experienced preservation and records-management professionals. In 2011, the company expanded significantly with the acquisition of Eastman Kodak’s former Microfilm Division—renamed Eastman Park Micrographics (EPM)—establishing Kofile as the nation’s largest provider of critical records preservation, microfilm services, and digital imaging.
Over time, Kofile also integrated several of the oldest and most respected firms in public records preservation—including Joseph J. Marotti Co. (1961), Brown’s River Bindery (1972), Louisiana Binding Service (1987), Safeguard Imaging (2009), and PFA, Inc. (1969). Their combined craftsmanship, technical expertise, and decades of experience form the foundation of Kofile’s capabilities today.
Leading preservation firms emerge—Joseph J. Marotti Co. (1961), Brown’s River Bindery (1972), and Louisiana Binding Service (1987)—establishing the craftsmanship and archival traditions that would later form the backbone of Kofile.
Enduro Binders, Inc., whose history goes back to 1878 (and later acquired by Kofile in 2009), built a legacy of preservation innovation through multiple patented technologies. Its notable patents—including the Disaster-Safe Document Binder and the Lay-flat Archival Pocket—advanced archival protection by safeguarding records from contaminants and enabling secure, removable, and mold-resistant storage. These innovations now form part of Kofile’s preservation heritage.
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Get Started
Kofile has supported state and local governments nationwide for decades. Get started today by scheduling a consultation.
