Digitization that Respects the Original
Create trusted digital records while safeguarding physical documents.
overview
What is Digitization?
Archival digitization creates high-quality digital replicas of original records, protecting fragile materials while expanding access for governance, research, and public transparency.
Digitization complements, not replaces, the original record. It ensures information remains usable even if physical records are damaged, restricted, or destroyed.
Why
Why Digitize?
Digitization reduces handling of fragile originals, improves access, and supports disaster resilience while maintaining legal defensibility and archival integrity.
Digitization Challenges We Solve
| Challenge | Description |
|---|---|
| Fragile historical materials | Thin, brittle, or bound records require specialized handling. |
| Oversized and mixed-format records | Large plats, maps, and variable page sizes complicate imaging. |
| Inconsistent image quality | Poor lighting, skew, and contrast reduce legibility and OCR accuracy. |
| Missing or inaccurate metadata | Incomplete context limits search and retrieval. |
| Risk of missing or duplicate pages | Manual processes increase error rates. |
| Chain of custody concerns | Lack of traceability undermines trust and compliance. |
How it works
How Kofile Digitizes Records
Kofile provides end-to-end digitization services backed by decades of experience in records management and preservation.
What we do
- Prepare and stabilize records prior to imaging
- Capture images using calibrated, archival-grade scanning equipment
- Enhance images using proprietary IMAGE PERFECT PRO software
- Apply metadata, annotations, and quality targets
- Perform multi-step quality control and final digital audits
- Maintain a fully traceable electronic chain of custody
Take the next step
Prepare Your Records for Long-Term Access
