Keep Records Digital

Keeping records in a neat and orderly fashion is paramount to a smooth running government. And the best way to do that is by using GovOS Records to ensure that everything is digitized from intake to output.

Digitization Starts With Recording

Full online access to public information starts with digital input. Within the GovOS Records management software suite there are specialized applications that are designed to record a deed or record a vital record. Built on our history of experience working with the public sector, these products are custom designed to meet the stringent needs of specific government document recording.

Land Records

The GovOS Land Records Management application was specifically designed for government agencies that regularly process land records such as Register/Registrar of Deeds, Clerk of Court, and other agencies.  Our 500+ years in corporate history in document preservation and imaging sets us apart as experts in the business of processing these records.

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Vital Records

The GovOS Vital Records Management streamlines the management process for vital records, including birth, death, marriage, and divorce certificates. Core functionality includes customizable workflows that culminate in cashiering, printing on security paper, and more.

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Meeting Minutes

Save your team thousands of hours of work time each year by automating the input of transcriptions. Our Meeting Minutes app makes data searchable by employees without having to know specific dates, initiatives, or vendor names. Full-text searching brings a familiar single-line search to life and avoids the all-too-common records searching frustration.

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“Kofile really took charge and  partnered up. They have walked besides us and made sure we are successful anywhere we go in Bexar County.”

— Lucy Adame-Clark,
Bexar County Clerk, TX

Rapid Requests For Records

With GovOS Records, your team can build custom forms that citizens can use to request specific records. With our Studio platform, these can be built and brought online in a matter of minutes, and quickly edited at any point, improving workflows for both citizens and staff.

Designed to Solve Specific Government Challenges

Beyond the intake of information, GovOS Records provides proprietary, best-in-class technology that makes workflow automation both customized to your needs and utilizing best practices. The suite includes end-to-end systems and point solutions to solve issues with your entire process or defined issues.

Automated Indexing

Utilizing intelligent character recognition (ICR) and optical character recognition (OCR) technologies, GovOS streamlines the data entry and verification process with advanced indexing capabilities. This proprietary capability automatically identifies predetermined information within documents, such as parties to a contract, dates, legal descriptions, addresses, dollar amounts, and other important information from unstructured documents.

Records Archival

We can help our government partners secure the future by providing state-of-the-art backup and file protection services to keep public records protected from catastrophic loss. In addition, we are experienced in helping recording offices proactively develop a strategy for preserving, protecting, and recovering records in post-emergency situations.

Property Alert

Property Alert aids in the detection of possible fraudulent activity regarding documents filed in offices where land records are maintained. The client office can take steps to protect your constituents’ rights to their homes with easy-to-use features. Local governments can prevent the loss of time and money associated with correcting mortgage and deed fraud by directing the public to search their own name and property for documents recorded on public record, or signing up for email alerts to be notified when a document is recorded on their name and/or property.

Unlock the full power of GovOS Records when you use it alongside these other GovOS Applications

“The Kofile Auto-Indexing capability’s greatly improved our data entry productivity while also improving our indexing accuracy. It had been a meaningful and significant addition to our office automation.”

Dr. Trautman | County Clerk
Harris County, TX

Learn How GovOS Records Can Work For You

Schedule a consultation, and one of our records specialists can talk through your needs and how GovOS can help.